We Dont Seem to Have an Account With That Name. Double-check the Spelling and Try Again!

Lesson 25: Checking Spelling and Grammar

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Introduction

Worried about making mistakes when you type? Don't be. Word provides you lot with several proofing features—including the Spelling and Grammar tool—that can help you lot produce professional person, error-free documents.

Optional: Download our practice document.

Watch the video below to acquire more about using the Spelling and Grammar tool.

To run a Spelling and Grammar check:

1. From the Review tab, click the Spelling & Grammar command.

   

2. The Spelling and Grammar pane will appear on the correct. For each error in your document, Word will attempt to offer one or more suggestions. You tin can select a suggestion and click Modify to right the mistake.

   

3. Word will move through each fault until y'all have reviewed all of them. After the final error has been reviewed, a dialog box will appear confirming that the spelling and grammar check is consummate. Click OK.

   

If no suggestions are given, you can manually blazon the correct spelling in your document.

Ignoring "errors"

The spelling and grammar check is not always right. Particularly with grammer, there are many errors Discussion will non notice. There are also times when the spelling and grammar check will say something is an error when it'due south actually not. This oftentimes happens with names and other proper nouns, which may not exist in the lexicon.

If Word says something is an fault, you tin can choose not to alter it. Depending on whether it's a spelling or grammatical error, you lot tin choose from several options.

For spelling "errors":

• Ignore: This will skip the give-and-take without changing information technology.
• Ignore All: This will skip the discussion without changing it, and it will besides skip all other instances of the word in the document.
• Add: This adds the give-and-take to the dictionary so it will never come up as an error. Make certain the word is spelled correctly before choosing this pick.

For grammar "errors":

• Ignore: This volition skip the word or phrase without changing it.

For some grammatical errors, Word will provide an explanation for why information technology thinks something is incorrect. This can assistance you determine whether y'all desire to alter or ignore it.

Automatic spelling and grammar checking

Past default, Word automatically checks your certificate for spelling and grammar errors, so you lot may not even need to run a separate cheque. These errors are indicated past colored wavy lines.

• The red line indicates a misspelled word.
• The bluish line indicates a grammatical mistake, including misused words.

  

A misused word—too known as a contextual spelling error—occurs when a discussion is spelled correctly but used incorrectly. For instance, if yous used the phrase Deer Mr. Theodore at the beginning of a letter, deer would be a contextual spelling mistake. Deer is spelled correctly, but it is used incorrectly in the letter. The correct word is Dear.

To correct spelling errors:

1. Correct-click the underlined give-and-take, then select the right spelling from the list of suggestions.

   

2. The corrected give-and-take volition appear in the certificate.

You tin also cull to Ignore All instances of an underlined word or add together it to the lexicon.

To correct grammar errors:

1. Right-click the underlined word or phrase , then southelect the correct spelling or phrase from the list of suggestions.

   

2. The corrected phrase will appear in the document.

To change the automatic spelling and grammar bank check settings:

1. Click the File tab to access Backstage view, then click Options.

   

2. A dialog box will announced. On the left side of the dialog box, select Proofing. From here, you have several options to choose from. For example, if you don't desire Discussion to mark spelling errors, grammar errors, or frequently dislocated words automatically, simply uncheck the desired option.

   

If you lot've turned off the automatic spelling and/or grammar checks, you can still go to the Review tab and click the Spelling & Grammer command to run a new check.

To hide spelling and grammar errors in a document:

If you're sharing a document similar a resume with someone, you might not want that person to run across the ruddy and blue lines. Turning off the automated spelling and grammar checks just applies to your estimator, so the lines may still bear witness up when someone else views your document. Fortunately, Word allows you to hibernate spelling and grammar errors so the lines will not show up on whatsoever figurer.

1. Click the File tab to go to Backstage view, then click Options.
2. A dialog box will announced. Select Proofing, then bank check the box side by side to Hide spelling errors in this certificate only and Hide grammar errors in this document but, then click OK.

   

3. The lines in the document will be subconscious.

Challenge!

1. Open up our practice certificate. If you already downloaded our practice certificate in order to follow forth with the lesson, be certain to download a fresh copy by clicking the link in this step.
2. Run a Spelling & Grammar check.
3. Ignore the spelling of names like Marcom.
4. Correct all other spelling and grammar mistakes.
5. When you're finished, your document should wait like this:

   

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Source: https://edu.gcfglobal.org/en/word2016/checking-spelling-and-grammar/1/

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